FAQ

 

I get the following error message: The following tables were not found: tbl system information in C:\micromango allena\samples\allena_be_sample.accdb

I’m not able to view the sample datasource and get the following error message: The following tables were not found: tbl system information in C:\micromango allena\samples\allena_be_sample.accdb

This is a design bug from Allena 3.2.8 beta. To fix this problem simply download the fixed allena_be_sample.accdb from this location;

  1. DOWNLOAD : Allena Sample Database
  2. Open your file manager
  3. Find c:\micromango allena\samples\ folder in your computer
  4. Copy and replaced the file allena_be_sample.accdb downloaded in step 1 by the existing one
  5. Re-Open Allena training tracking software and View the sample database

Can you allow employees to choose from different time slots for available training?

Allena does not keep track of different time slots for a specific training. Allena is designed to keep track on training of employees. A classroom management software will be more suitable to your needs.

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How do I remove an employee?

Allena training tracking is a relational database. This means, all information is embedded and interconnected among the tables behind the modules. By design, Allena does not make it easy for you to delete records. This is, once an employee has attended several trainings the information should remain in the system for future references. If and employee does not work for your organization or company anymore simply deactivate this employee. Allena won’t add this employee to training schedules or registrations during the generation process. If you are building your database from scratch please do not try to modify the sample database. Instead, enter your employees information using "The default datasource". Please refer to; How do I remove all your employee records and set up my own?

I definitely need to remove an employee. How do I do this?

Once all information related to an employee has been removed then you can delete that employees. To definitely remove an employee (Not recommended):

  1. Navigate to the Registration module either through the main menu or the ribbon menu under the activities tab
  2. Click the Registration button
  3. Sort all records in the registration module by Employee Name
  4. Select all records corresponding to the employee and delete them
  5. Close the registration module
  6. Navigate to the Employees module
  7. Once in the employee module delete the employee

How do I remove all your employee records and set up my own?

Once you have got familiarized with the sample datasource, switch back to the default datasource. To switch to default datasource:

  1. Click the Home tab on the ribbon menu at the top of the application
  2. Close all open modules and click on "Open Default Datasource"

How do I enter a training that has already happened?

see; How do I add previously attended trainings

Why hasn’t a training been released?

There are four conditions required for a training to be released. The generation module releases trainings with the following conditions;

  • Has to be active
  • Not released. released field unchecked
  • A "Scheduled" training
  • Due date field needs to be defined as the current or future date

How do I add previously attended trainings?

Allena training tracking considers previously attended or completed trainings as registrations. This is; all trainings attended by employees in before the current date are considered completed registrations. Therefore, the registration module should be used to add previously attended trainings.

Adding registrations

To add a registration:

  1. Using Employees and Training module add or verify the employee and corresponding training has already been entered.
  2. Navigate to the main menu or the "Activities" tab in the ribbon at the top of the application.
  3. Click on the "Registrations" button on the main menu or Registration icon on the activities tab.
  4. Click on "New" under records section.
  5. Complete a record for each attended registration with corresponding employee and training data and various different dates.

I need to add a new training

To add training:

  1. Navigate to the main menu or the "Activities" tab in the ribbon at the top of the application.
  2. Click on the "Add/Edit Training" button on the main menu or Training icon on the activities tab.
  3. Once in training module click on "Home" tab in the ribbon.
  4. Click on "New" under records section.
  5. Begin entering data.
  6. Training records will always have the current date as default. This is by design.
It is essential to have a current or future date for every training. Allena determines the next due date for a training only if the training has been defined as "Schedule Type" schedule. If training is defined as "Schedule Type" optional or "New Hire" Allena skips this training during generation of trainings.